Privacy Policy

The Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU) takes the protection of personal data very seriously. In our privacy policy, we inform users about which data we collect in relation to events and participant management, how we use that data and what rights they enjoy.

I. Controller pursuant to General Data Protection Regulation (GDPR)

Federal Ministry for the Environment, Nature Conservation and Nuclear Safety
Stresemannstraße 128 - 130
10117 Berlin, Germany
Phone: 0049 30 18 305-0
Fax: 0049 30 18 305-2044
Email: poststelle@bmu.bund.de

II. Name and contact details of data protection officer

For any questions or information on data protection please contact the data protection officer at the Federal Ministry for the Environment, Nature Conservation and Nuclear Safety.
Mr Hans-Georg Stotzem
Phone: 0049 30 18 305-2124
Email: datenschutzbeauftragter@bmu.bund.de

III. Which information is collected and for what purpose?

Users can register for specific events via our website. To this end, personal data is needed (title, name, address, organisation/company, position, phone number, email address). This data is required for organising and implementing the event as well as for participant management. In doing so, users ensure that they only provide their own data.

Further personal data such as health-related data (e.g. food allergies/intolerances), nationality or ID card/passport information may be requested for certain events due to organisational, contractual and/or legal requirements.
Personal data will be used exclusively for the specific event and only processed for the length of time it is needed to carry out the event. Once the event is concluded, personal data is irretrievably deleted after a maximum of 6 weeks. Exceptions are only made in cases where special consent has been given. During registration, users can decide whether they would like to receive invitations to other events or information from the BMU.

In connection with our press and public relations work, photos and videos will be taken during events and meetings in which individual users may be identifiable. The users concerned may object to such photos or videos being taken and/or published online and on social media. Please use the BMU contact details above for such objections.

IV. How do we protect children and young people (protection of minors)?

Persons under the age of 18 are not allowed to submit personal data to us without the consent of their parents or legal guardian. We do not request personal data from children or young people without the consent of their parents or legal guardian.

V. What is our basis for storing personal data?

One of the duties of the BMU which lie in the general public interest is the holding of events on environmentally relevant topics. Personal data submitted by users in the registration form is thus processed in accordance with Article 6 (1) (e) GDPR in conjunction with Article 3 of the Federal Data Protection Act (BDSG).

During BMU events, photos and videos are taken as part of the press and public relations work of the BMU. Article 6 (1) (e) GDPR in conjunction with Article 3 BDSG forms the legal basis for processing personal data.

Furthermore, we only collect personal data with the consent of the user (for example to receive information on other BMU events) or when we are legally obligated to do so (in accordance with Article 6 (1) (c) GDPR). Consent may be withdrawn for the future at any time in accordance with Article 6 (1) (a) GDPR.

VI. Who do we pass data on to?

We work together with external service providers for the organisation and implementation of events and for participant management. Where personal data is processed, we have put in place organisational and technical measures to ensure that our external service providers also comply with data protection regulations.

Unless otherwise specified, the data will be processed by our main service provider facts and fiction GmbH, based in the Federal Republic of Germany and with which we have concluded a service agreement. In individual cases, for certain events it may be necessary for our main service provider to distribute tasks to sub-contractors with which service agreements have been concluded as well. Beyond this, personal data is only forwarded to other recipients when consent is explicitly given by the user or when we are legally obligated to do so pursuant to a legal provision or court decision.

VII. What are the rights of users of our website?

With regard to the processing of personal data by the BMU, users enjoy the rights stipulated in Articles 12 to 22 GDPR:

  • Right of access by the data subject pursuant to Article 15 GDPR
    This right grants full access to relevant personal data and other important criteria such as purposes of processing or storage period. The exemptions specified in Article 34 of the Federal Data Protection Act (BDSG) apply. 
  • Right to rectification pursuant to Article 16 GDPR
    This right gives users the possibility to rectify inaccurate personal data concerning them. 
  • Right to erasure (‘right to be forgotten’) pursuant to Article 17 GDPR
    This right gives users the possibility to have data deleted. For data to be deleted, it is necessary that the personal data is no longer required, was unlawfully processed or that the consent has been withdrawn. The exemptions specified in Article 35 BDSG apply.
  • Right to restriction of processing pursuant to Article 18 GDPR
    This right gives users the possibility to provisionally prevent further processing of relevant personal data. This applies, in particular, in a review phase of the user establishing, exercising or defending other legal claims. 
  • Right to data portability pursuant to Article 20 GDPR
    This provision gives users the right to obtain relevant personal data from the controller in a commonly used, machine-readable format, for example pdf, in order to pass it on to other controllers where necessary.
  • Right to object pursuant to Article 21 GDPR
    This right provides users with the possibility to object, on grounds relating to their particular situation, to the processing of relevant personal data where this is justified for the purpose of public tasks or lies in the public or private interest. Pursuant to Article 36 BDSG, this provision does not apply where an official authority is legally obligated to process the data.
  • Right to withdraw consent pursuant to Article 7 (3) GDPR
    Users have the right to withdraw their consent for the future at any time. Please use the BMU contact details above to withdraw consent.

Exercising these rights is free of charge and is provided in line with a user's information rights. For more information, please contact the data protection officer at the Federal Ministry for the Environment, Nature Conservation and Nuclear Safety.

VIII. Right to lodge complaints to supervisory authority

In cases where the ministry processes personal data, users have the right to lodge a complaint with the supervisory authority for data protection. The competent supervisory authority is:
The Federal Commissioner for Data Protection and Freedom of Information
Husarenstraße 30
53117 Bonn, Germany
Phone: 0049 228 99 7799-0
Email: poststelle@bfdi.bund.de 
Website: www.bfdi.bund.de


Last updated: 19.3.2019